Leatherhead Concert & Arts Society
Registered Charity No 1166764 England & Wales
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The Leatherhead Concert & Arts Society was founded to secure the future of Music on Thursdays at LMC and Wednesdays at Christ Church lunchtime concerts in Leatherhead's Churches. The Society's trustees bring a broad experience of musicianship, business and charity management, and represent different expressions of faith. Each year surplus funds, beyond a retained reserve, are distributed to the hosting churches in proportion to the events hosted.
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HMRC approved LCAS in September 2013 under Reference EW02213.
Since April 2016 LCAS is a registered charity in England & Wales No 1166764. Charitable objects (as registered with the Charity Commission) Leatherhead Concert and Arts Society is a Christian organisation which aims to advance, promote and encourage the study and practice of the arts of music, dance, speech, literature and drama, in particular through the organisation of concerts, recitals and other events in Leatherhead Surrey and surrounding areas. |
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If you would like to become a 3-year member of Leatherhead Concert & Arts Society, please download and print the leaflet below and return the form to the address shown, together with your cheque for a donation of at least £20.00. A copy of the Society's constitution appears further down the page.
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Unfortunately, your £20 or so contribution will not be enough to fund free concerts for the three years of your membership.
That would cost the Society considerably more, so please continue to contribute to the end of concert collection.
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Data Statement:
In the light of the General Data Protection Regulations - GDPR - which came into force in May 2018, the Society's Trustees provide the following data statement:
Your personal data is held and used in accordance with current data protection law by Leatherhead Concert & Arts Society, a charity registered in England & Wales No 1166764.
We only use personal data we hold about you to send you our weekly newsletter, keep you informed of LCAS activities, and tell you about the arts, music, and musicians. Other organisations may ask us to include information in our communications and on our websites. We never share your data with other organisations.
You have the right to review, amend, or have your data deleted and you can withdraw consent at any time by contacting any Trustee, or email: musiconthursdays@gmail.com. If you have complained to us about our handling of your data and are dissatisfied with our response you have the right to contact the Information Commissioner’s Office.
Your personal data is held and used in accordance with current data protection law by Leatherhead Concert & Arts Society, a charity registered in England & Wales No 1166764.
We only use personal data we hold about you to send you our weekly newsletter, keep you informed of LCAS activities, and tell you about the arts, music, and musicians. Other organisations may ask us to include information in our communications and on our websites. We never share your data with other organisations.
You have the right to review, amend, or have your data deleted and you can withdraw consent at any time by contacting any Trustee, or email: musiconthursdays@gmail.com. If you have complained to us about our handling of your data and are dissatisfied with our response you have the right to contact the Information Commissioner’s Office.
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2022 Annual General Meeting - In Person
2pm, Thursday 24th February, 2022, in Leatherhead Methodist Church
followed by 3.30pm Silent Movies, with pianist Thomas Ang
AGENDA - click to download PDFs of these documents
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1. Meeting Opened by the Chair
2. Those present: Trustees, Members, Non-members – please sign the list as you arrive
3. Apologies for Lateness or Absence
4. Minutes of the 2020 AGM In Person in the Lower Hall at LMC - 4a Matters Arising
5. Minutes of 20th May 2021 Special General Meeting Online, which replaced AGM - 5a Matters Arising
6. Ratifying motions passed at Special General Meeting held over Zoom on 20th May 2021
6a 2020 Financials. We had to agree these ahead of the Charity Commission's submission deadline.
6b Amendments to the LCAS Constitution
(i) clarify the area within which general meetings and trustee meetings can be held, and to permit meetings to be held online under defined conditions. [CharComm advise that even though nothing says we cannot, we should spell out the fact we can hold online meetings.]
(ii) Permit the Secretary post to be combined with other roles (as already permitted for the Concert Manager role).
The Motion is that we approve these motions as passed at the Special General Meeting on 20th May 2021.
7. Treasurer’s Report - 6a Questions on Treasurer’s Report - 6b Motion to Accept the Treasurer’s Report
8. Concert Manager’s Report - 7a Questions on Concert Mgr Report - 7b Motion to Accept Concert Mgr Report
9. Election of Trustees, to take Office at close of meeting
10. Motions
10a Approval of All Elected Trustees as Cheque Signatories
10b Motion to Donate £1400 to Leatherhead Methodist Church, being £70 for each live concert the Society held there in 2021. (Note: LCAS has paid £20 base rent for each live concert and for each concert date missed during lockdown.)
10c Motion to authorise the Trustees to donate up to £1,000 to NewSPAL being the third of three promised tranches of funding from LCAS, after further communication with the NewSPAL Trustees.
11. Any Other Business - 12. Close of Meeting
2. Those present: Trustees, Members, Non-members – please sign the list as you arrive
3. Apologies for Lateness or Absence
4. Minutes of the 2020 AGM In Person in the Lower Hall at LMC - 4a Matters Arising
5. Minutes of 20th May 2021 Special General Meeting Online, which replaced AGM - 5a Matters Arising
6. Ratifying motions passed at Special General Meeting held over Zoom on 20th May 2021
6a 2020 Financials. We had to agree these ahead of the Charity Commission's submission deadline.
6b Amendments to the LCAS Constitution
(i) clarify the area within which general meetings and trustee meetings can be held, and to permit meetings to be held online under defined conditions. [CharComm advise that even though nothing says we cannot, we should spell out the fact we can hold online meetings.]
(ii) Permit the Secretary post to be combined with other roles (as already permitted for the Concert Manager role).
The Motion is that we approve these motions as passed at the Special General Meeting on 20th May 2021.
7. Treasurer’s Report - 6a Questions on Treasurer’s Report - 6b Motion to Accept the Treasurer’s Report
8. Concert Manager’s Report - 7a Questions on Concert Mgr Report - 7b Motion to Accept Concert Mgr Report
9. Election of Trustees, to take Office at close of meeting
10. Motions
10a Approval of All Elected Trustees as Cheque Signatories
10b Motion to Donate £1400 to Leatherhead Methodist Church, being £70 for each live concert the Society held there in 2021. (Note: LCAS has paid £20 base rent for each live concert and for each concert date missed during lockdown.)
10c Motion to authorise the Trustees to donate up to £1,000 to NewSPAL being the third of three promised tranches of funding from LCAS, after further communication with the NewSPAL Trustees.
11. Any Other Business - 12. Close of Meeting
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Update May 2021: It was not possible to hold an AGM around its usual late February date due to COVID prevention regulations. The Trustees chose to hold a Special General Meeting near the latest possible date, in the hope we would be able to do so in person. This was still not allowed by 20th May so we held the meeting online using Zoom technology.
Only two motions were put to Members at this SGM. The Treasurer asked for approval of the 2020 Financial Statement, and the Chair of the Meeting asked for approval of revisions to the Society's Constitution clarifying how certain officer posts may be held in combination, and the location and technology permissible for general meetings and for meetings of the Trustees. These were passed, and will be presented to the next AGM for ratification.
Only two motions were put to Members at this SGM. The Treasurer asked for approval of the 2020 Financial Statement, and the Chair of the Meeting asked for approval of revisions to the Society's Constitution clarifying how certain officer posts may be held in combination, and the location and technology permissible for general meetings and for meetings of the Trustees. These were passed, and will be presented to the next AGM for ratification.
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Click to download the revised Constitution as approved at the Special General Meeting held on 20th May 2021.
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Update Jan 2019: At their meeting on 17th January 2019 the Trustees co-opted Kathie Oakley as a new Trusteee. Kathie and the existing Trustees will stand for election at the AGM on 28th February.
Other motions to be put to the AGM include a small donation to bring the Trinity Fund up to £1200, and a potential £1000 gift to NewSPAL if they are asked by Surrey County Council to take over the Surrey Performing Arts Library.
Other motions to be put to the AGM include a small donation to bring the Trinity Fund up to £1200, and a potential £1000 gift to NewSPAL if they are asked by Surrey County Council to take over the Surrey Performing Arts Library.
AGM 2018
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In very brief summary, at the 2018 AGM members accepted the Treasurer's report and 2017 financial report, the Secretary/Concert Manager's report, approved donations to the hosting churches, accepted an amendment to the constitution, and agreed to appoint John Burrows-Watson as the Society's first Honorary President as a mark of respect for his solid support for the Society's activities and his long and varied career in several musical genres.
A copy of the updated constitution can be downloaded here ► ► ► |
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The 2018 AGM due to take place on Thursday 1st March 2018 was postponed to Thursday 12th April 2018 at 2pm, in the Lower Hall of Leatherhead Methodist Church.
In the usual 12.30 lunchtime slot there will be a piano concert by RAM Graduate Oliver Till. Details on this concert webpage.
There will be time for tea and coffee between the concert and the AGM.
Most of the existing Trustees agreed to stand again. Below you will find a downloadable document with the Agenda, last year's Minutes, and a list of the concert dates booked in before 6th Feb 2018. The up-to-date position can be viewed on the Diary webpage.
In the usual 12.30 lunchtime slot there will be a piano concert by RAM Graduate Oliver Till. Details on this concert webpage.
There will be time for tea and coffee between the concert and the AGM.
Most of the existing Trustees agreed to stand again. Below you will find a downloadable document with the Agenda, last year's Minutes, and a list of the concert dates booked in before 6th Feb 2018. The up-to-date position can be viewed on the Diary webpage.
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AGM Documents for meeting at
2pm on 12th April in the Lower Hall Leatherhead Methodist Church ► ► ► |
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GDPR Statement: Your personal data is held and used by Leatherhead Concert & Arts Society in accordance with current data protection law. We only use personal data we hold about you to send you our weekly newsletter, to keep you informed of the Society's activities, and to tell you about the arts, music, and musicians. Other organisations may ask us to include details of their activities on our websites and in our communications. We never share your data with other organisations (except HMRC for Gift Aid). You have the right to review, amend, or have your data deleted and you can withdraw consent at any time by communication with a Trustee or by emailing musiconthursdays@gmail.com. If you have complained to us about our handling of your data and are dissatisfied with our response you have the right to contact the Information Commissioner's Office.
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AGM 2017
The 2017 AGM took place on Thursday 23rd February 2017 at 2pm, in the Lower Hall of Leatherhead Methodist Church.
As in previous years, the AGM was followed by a 3pm concert. This year's guest artistes were piano duo Jan and Ian Assersohn who put together a wide-ranging programme of music for four hands on one piano. Details on this concert webpage.
Immediately after the AGM concert the Trustees held their first meeting of the year to agree on posts held. Peter Horsfield agreed to continue as Chair, Liz Barnes as Treasurer, Peter Steadman as Secretary and Concert Manager for the chamber series at LMC, and Anthony Cairns as Programme Director for the monthly organ series Wednesdays at Christ Church.
Documents to help members prepare for the meeting are available by clicking below. Please read these electronic versions, rather than printing them out. Ideally you will only want to print the Agenda and the Year End Accounts - one page each:
As in previous years, the AGM was followed by a 3pm concert. This year's guest artistes were piano duo Jan and Ian Assersohn who put together a wide-ranging programme of music for four hands on one piano. Details on this concert webpage.
Immediately after the AGM concert the Trustees held their first meeting of the year to agree on posts held. Peter Horsfield agreed to continue as Chair, Liz Barnes as Treasurer, Peter Steadman as Secretary and Concert Manager for the chamber series at LMC, and Anthony Cairns as Programme Director for the monthly organ series Wednesdays at Christ Church.
Documents to help members prepare for the meeting are available by clicking below. Please read these electronic versions, rather than printing them out. Ideally you will only want to print the Agenda and the Year End Accounts - one page each:
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15 Feb 2017: Following guidance from the Charities Commission the following clarifying notice was added to the Society's websites: Fundraising Regulator Notice: Leatherhead Concert & Arts Society does NOT operate street or door-to-door collections in any area.
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Charity Registration: On Wednesday 27th April 2015 the Trustees were informed that the Charity Commission had accepted our application to register. LCAS is now a registered charity in England & Wales No 1166764.
You can see the LCAS entry by putting "LCAS", "Leatherhead" or "Leatherhead Concert" in the search box on this Charity Commission webpage.
A formal contract covering use of Leatherhead Methodist Church was signed on 28th April 2016. This was a requirement of the Church's insurers. At the start of 2016 LCAS joined Making Music through whom we have secured public liability insurance and will make our annual returns to the Performing Rights Society.
You can see the LCAS entry by putting "LCAS", "Leatherhead" or "Leatherhead Concert" in the search box on this Charity Commission webpage.
A formal contract covering use of Leatherhead Methodist Church was signed on 28th April 2016. This was a requirement of the Church's insurers. At the start of 2016 LCAS joined Making Music through whom we have secured public liability insurance and will make our annual returns to the Performing Rights Society.
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LCAS Constitution
A new Constitution recommended by the Charity Commission was adopted at the Society's AGM on 25th February 2016, and the members accepted the reports and other motions put to that meeting.
After the AGM Concert, the newly-elected Trustees held their first meeting at which they elected Peter Horsfield to be Chair, Elisabeth Barnes Treasurer, and Peter Steadman Secretary. Anthony Cairns was appointed Programme Director for the organ series Wednesdays at Christ Church, and Peter Steadman to the same role for Music on Thursdays at LMC.
The date of the next AGM is Thursday 23rd February 2017.
After the AGM Concert, the newly-elected Trustees held their first meeting at which they elected Peter Horsfield to be Chair, Elisabeth Barnes Treasurer, and Peter Steadman Secretary. Anthony Cairns was appointed Programme Director for the organ series Wednesdays at Christ Church, and Peter Steadman to the same role for Music on Thursdays at LMC.
The date of the next AGM is Thursday 23rd February 2017.
2015/2016 Annual General Meeting - 2pm, Thursday 25th February 2016
LCAS Members, Audience members, and supporters, and anyone interested in the future of Leatherhead's lunchtime concerts and the work of the Society, was invited to attend the Annual General Meeting of the Charity on 25th February 2016.
The Agenda for this year's AGM included:
- Election of Trustees for 2016/2017 : Proposed are: Elisabeth Barnes, John Burrows-Watson, Anthony Cairns, Peter Horsfield, Leslie Prescott, Peter Steadman (all were elected)
- Finance Policy Motion: (accepted)
It is the policy of the LCAS that:
- all elected trustees may approve payments on behalf of the charity;
- payments may only be made by cheque or by electronic transfer following the bank’s requirements;
- cheques and bank transfers must be signed or authorised by two approved signatories; and
- no trustee may sign a cheque or approve a payment where the payment is made to that trustee, to any ‘connected person’ as described in Section 34 of the charity’s constitution, or to any charity, business or other entity controlled by that trustee or by any ‘connected person’.
- Liz Barnes proposes that there will be a nine-month financial year from 6th April 2016 to 31st December 2016, and that from 2017 Financial Years align with Calendar Years. (accepted)
Explanation: Liz Barnes, as co-opted Trustee & Treasurer, recommends that LCAS realigns its financial year to the calendar year as 1) this best reflects the charity’s programme of activities and 2) it should enable final accounts to be presented to future AGMs.
- The Trustees propose that, after retaining appropriate reserves for future years, a fund equivalent to £64 per event hosted be shared between the hosting Churches. (accepted, and acted on the same evening)
- Adoption of new Constitution recommended by the Charities Commission. (approved)
The document on the left below shows the proposed replacement Constitution which the Charity Commission requires and which was adopted at the Annual General Meeting on 25th February 2016. On the right you will find the Minutes of the previous AGM, held on 5th February 2015.
Click on the Acrobat symbol to view the document or to save it to your device.
Click on the Acrobat symbol to view the document or to save it to your device.
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Update 14th January 2016: At a meeting of the Trustees today three new Trustees were co-opted. Elisabeth Barnes, who will become the Society's Treasurer, Anthony Cairns to represent Christ Church (United Reformed), and Les Prescott to represent Leatherhead Methodist Church.
All Trustees except Peter Bailey will stand for election by Members at the AGM on 25th February 2016.
Anthony Cairns was also appointed 2016 Programme Director for Wednesdays at Christ Church organ concerts, and Peter Steadman for Music on Thursdays at LMC. Both reported on their progress to date. Peter Steadman was also appointed the Society's Secretary.
Elisabeth Barnes proposed that the Society re-align its financial year to match its activities, and to enable final accounts to be presented at future AGMs. She also proposed that a motion be put to Members confirming the Society's processes for making payments.
It was agreed that a motion be put at the AGM to donate a sum equivalent to £64 per concert hosted to each of the Churches (minus certain expenses).
The Society has joined Making Music, principally for its public liability insurance cover, as this has become a requirement under a new contract with LMC. Trustees will explore the further advantages of membership.
All Trustees except Peter Bailey will stand for election by Members at the AGM on 25th February 2016.
Anthony Cairns was also appointed 2016 Programme Director for Wednesdays at Christ Church organ concerts, and Peter Steadman for Music on Thursdays at LMC. Both reported on their progress to date. Peter Steadman was also appointed the Society's Secretary.
Elisabeth Barnes proposed that the Society re-align its financial year to match its activities, and to enable final accounts to be presented at future AGMs. She also proposed that a motion be put to Members confirming the Society's processes for making payments.
It was agreed that a motion be put at the AGM to donate a sum equivalent to £64 per concert hosted to each of the Churches (minus certain expenses).
The Society has joined Making Music, principally for its public liability insurance cover, as this has become a requirement under a new contract with LMC. Trustees will explore the further advantages of membership.
Update 12th November 2015: At the final concert of the 2015 season it was announced that on the 8th November 2015 Graham Davies had decided to resign from LCAS as he will be moving to the West Country. After the concert Peter Steadman's speech included the following remarks:
"Graham Davies started thinking about these concerts in Autumn 2011, and launched them in March 2012. It was Graham who insisted we run weekly right from the start, when Frances Presley and myself felt safer setting out with monthly concerts to see how it would go. But no, his experience told Graham that weekly would work. And let’s face it, there are 65 of us here today, so he was right!
For four years Graham has selected the musicians for our concerts, and has spread them out across the season so we only get a month of cellists if we choose to, and not by accident! He has run with some of my ideas – like 2014’s Baroque Month, and this year’s opening Thoroughly English Concert for St George’s Day from Lynda Chang and Lesley Gladigau.
However, Graham feels it is time for him to move on in his life, and he has decided to step down as Chair of Trustees, and Programme Director.
I am delighted to say that, subject to agreement at a meeting of the Trustees, Peter Horsfield has agreed to become our Chair, and I have decided to take on the role of Programme Director for these concerts at LMC – in fact I am really looking forward to it. Anthony Cairns will be Programme Director for our monthly organ concert series - Wednesdays at Christ Church.
That leaves us with one area that we ought really to split away from my Admin and Marketing work, and that is Finance and Membership Records. It is time to appoint a Treasurer for LCAS. So if you would like to discuss that role, please talk to me today or give me your contact details so we can have a quiet chat in the next few days. There are only thirty members, we bank weekly, and we write cheques for the artistes. It really need not be onerous.
Graham Davies cannot be with us today. But let’s show our appreciation for the work he has done for our lunchtime concerts over these four years, and let’s make so much noise that he might just hear us this afternoon. To Graham!"
There was substantial and lengthy applause at this point, and it is pleasing to report that a potential Treasurer stepped forward as we were having tea. The Trustees hope to co-opt the new Treasurer at their next meeting.
Meanwhile, the previous day we had heard from the Charities Commission that they were minded to accept the charity's application to register, provided we upgrade to their model Constitution for larger societies. This change will be put to members at the LCAS Annual General Meeting on 25th February 2016. Members will also have the opportunity then to elect Trustees for the 2016/2017 year.
"Graham Davies started thinking about these concerts in Autumn 2011, and launched them in March 2012. It was Graham who insisted we run weekly right from the start, when Frances Presley and myself felt safer setting out with monthly concerts to see how it would go. But no, his experience told Graham that weekly would work. And let’s face it, there are 65 of us here today, so he was right!
For four years Graham has selected the musicians for our concerts, and has spread them out across the season so we only get a month of cellists if we choose to, and not by accident! He has run with some of my ideas – like 2014’s Baroque Month, and this year’s opening Thoroughly English Concert for St George’s Day from Lynda Chang and Lesley Gladigau.
However, Graham feels it is time for him to move on in his life, and he has decided to step down as Chair of Trustees, and Programme Director.
I am delighted to say that, subject to agreement at a meeting of the Trustees, Peter Horsfield has agreed to become our Chair, and I have decided to take on the role of Programme Director for these concerts at LMC – in fact I am really looking forward to it. Anthony Cairns will be Programme Director for our monthly organ concert series - Wednesdays at Christ Church.
That leaves us with one area that we ought really to split away from my Admin and Marketing work, and that is Finance and Membership Records. It is time to appoint a Treasurer for LCAS. So if you would like to discuss that role, please talk to me today or give me your contact details so we can have a quiet chat in the next few days. There are only thirty members, we bank weekly, and we write cheques for the artistes. It really need not be onerous.
Graham Davies cannot be with us today. But let’s show our appreciation for the work he has done for our lunchtime concerts over these four years, and let’s make so much noise that he might just hear us this afternoon. To Graham!"
There was substantial and lengthy applause at this point, and it is pleasing to report that a potential Treasurer stepped forward as we were having tea. The Trustees hope to co-opt the new Treasurer at their next meeting.
Meanwhile, the previous day we had heard from the Charities Commission that they were minded to accept the charity's application to register, provided we upgrade to their model Constitution for larger societies. This change will be put to members at the LCAS Annual General Meeting on 25th February 2016. Members will also have the opportunity then to elect Trustees for the 2016/2017 year.
Update, 22nd October 2015: For insurance reasons LCAS will enter into a contractual arrangement with LMC from January 2016. This will not affect the spirit of the relationship between us, but it will have cost implications as LCAS will no longer be covered by the Church's Public Liability Insurance. At a meeting on 22nd October 2015 the Trustees agreed to join Making Music - the National Federation of Music Societies - from January 2016, and to subscribe to their insurance scheme.
A further result of the more formal relationship is that the Society will be bound by various policies of LMC and of Methodist Conference. These will be placed on this webpage as they are made available to us.
There is no change to arrangements with Christ Church (United Reformed).
A further result of the more formal relationship is that the Society will be bound by various policies of LMC and of Methodist Conference. These will be placed on this webpage as they are made available to us.
There is no change to arrangements with Christ Church (United Reformed).
At the Society's Annual General Meeting on Thursday afternoon 5th February 2015, the following were elected to serve as Trustees for the coming year: Peter Bailey, John Burrows-Watson, Graham Davies (Programme Director), Peter Horsfield, and Peter Steadman (Administrator).
After retaining sufficient money to fund the coming season, it was agreed to distribute surplus funds to the two hosting churches, in proportion to the number of concerts held in each.
After retaining sufficient money to fund the coming season, it was agreed to distribute surplus funds to the two hosting churches, in proportion to the number of concerts held in each.
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